1 OBJECTIVES First of all, it is crucial to determine your objectives and specific requirements. You need to know exactly what message you want to carry across to the audience and how you picture AV elements helping you do this. Establish exactly what kind of event you want and what kind of effect the AV elements should create.
2 HOW ESTABLISHED THE AV FACILITY IS It is up to you to determine which AV supplier is most suitable to your event. Be it in-house or independent, research your options thoroughly. Track social media accounts, ask about previous successful events and seek testimonials from clients. How established the company is also determines how professional and experienced the technicians are.
3 CAN THEY MEET EXPECTATIONS Make sure the AV supplier has a clear view of what your objectives are and is realistic about reaching your goal. The equipment used should also be in line with the technical requirements.
4 BUDGET RESTRICTIONS Be very clear with your AV supplier about what your AV needs and budget limitations are. Make sure that you are on the same page regarding financial restrictions and ask if your budget is feasible.
DOWNLOAD: 6 QUESTIONS TO ASK YOUR AV COMPANY
5 PROFESSIONAL IMAGE The AV facility you choose should put forth a professional image from the beginning of the planning up to the execution of the event. Choose an AV supplier that will be able to advise you on your event and how to achieve your objectives. The professional image should be carried over to a presentable image at the event – the crew should be dressed appropriately, make sure the setup is presentable and that all cables and wires are safely hidden.
