A basic budget template to get you started with your events.
Remember to put the name of the event, the date and the venue at the top of your document. This can be done in an excel document, with a page for projected budget and one for actual budget.
| Event Name | |||
| Event Venue | |||
| Event Dates | |||
| DESCRIPTION | QTY | COST | TOTAL |
| VENUE | |||
| Boksburg Convention Centre | 1 | R 10,000.00 | R 10,000.00 |
| JOC | R 0.00 | ||
| Health and Safety | R 0.00 | ||
| Sub-Total | R 10,000.00 | ||
| PRODUCTION | |||
| AV and Technical | R 0.00 | ||
| AV Technician | R 0.00 | ||
| Filming | R 0.00 | ||
| Post Production on Filming | R 0.00 | ||
| Photographer | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| STAFF | |||
| Cashiers | R 0.00 | ||
| Registration Assistants | R 0.00 | ||
| Ushers | R 0.00 | ||
| Master of Ceremonies | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| CATERING | |||
| Snacks | R 0.00 | ||
| Breakfast | R 0.00 | ||
| Lunch | R 0.00 | ||
| Bar | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| REGISTRATION | |||
| Registration Lists | R 0.00 | ||
| Pens | R 0.00 | ||
| Goodie Bags | R 0.00 | ||
| Wristbands | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| HIRING | |||
| Cash Registers | R 0.00 | ||
| Ticket Scanners | R 0.00 | ||
| Laptops | R 0.00 | ||
| Event Fencing | R 0.00 | ||
| Shellscheme | R 0.00 | ||
| Marquee (Erection and Delivery) | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| ACCOMMODATION | |||
| Speakers | 10 | R 2,000.00 | R 20,000.00 |
| Crew | R 0.00 | ||
| Staff | R 0.00 | ||
| Sub-Total | R 20,000.00 | ||
| CELEBRITIES/PERSONAES | |||
| R 0.00 | |||
| Sub-Total | R 0.00 | ||
| MARKETING | |||
| Television | R 0.00 | ||
| Radio | R 0.00 | ||
| R 0.00 | |||
| Sub-Total | R 0.00 | ||
| SECURITY & PARKING | |||
| Security Officers | R 0.00 | ||
| Parking Attendents | R 0.00 | ||
| Fencing, Cones and Signage | R 0.00 | ||
| Extra Overflow Parking | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| STATIONARY & EQUIPMENT | |||
| Pens | R 0.00 | ||
| Markers | R 0.00 | ||
| Prestik | R 0.00 | ||
| Basic Events Stationary | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| PRINTING | |||
| Show Brochures for Meetings | R 0.00 | ||
| Flyers A5 | R 0.00 | ||
| Maps | R 0.00 | ||
| Show Catalogues for Goodie Bags | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| CONTINGENCY FUND | |||
| Emergencies | R 0.00 | ||
| Sub-Total | R 0.00 | ||
| TOTAL | R 30,000.00 | ||
