1 PLAN FROM THE BEGINNING From the get-go, ensure safety is on the agenda of all your planning meetings.
2 APPOINT A SAFETY CONSULTANT TO THE EVENT The Events Act requires you to appoint a safety officer competent to perform this task on your behalf.
3 EVENT DEFINITION Understand your event, know the venue capabilities and limitations, the capacity, what you can and cannot do in your venue of choice.
4 RISK ASSESSMENT Understand the risks associated with your event and have plans/controls in place to mitigate, minimise or remove them.
5 APPOINT RESPONSIBLE CONTRACTORS Know your contractors, know the services and the manner in which they deliver their services. If you feel they can improve, then tell them this. Explain your expectations and ensure they buy into the safety ethos you are setting for your event.
6 SITE PLAN Develop a site plan that has been thought through and takes into consideration bylaws of the local council you are hosting the event in.
7 ENGAGE WITH ROLE PLAYERS Set meetings, discuss and talk to those critical to the approval and implementation process. Use these forums to build rapport with public services and suppliers involved in your event.
8 APPLICATION If applicable, apply well in advance for your event to take place with the authorities and get a risk categorisation if required.
